sharing your work

When you publish in a De Gruyter journal there are many ways you can share the different versions of your article to drive the visibility, engagement and impact of your research.

Different versions of your article and how to share them

Your article can go through many versions on its journey from the manuscript you submit through the peer review process and recommended revisions, to the final article that is published online or in print.

What are the definitions of these different versions and how can you share them?

Authors Original Manuscript (AOM): this is the version of a paper before it has been submitted to a journal for peer review and is sometimes called a preprint.
Preprint: an academic journal article in draft form, prior to peer review, also known as the Authors Original Manuscript.
Submitted Manuscript Under Review (SMUR): the version of a paper that has been submitted to a journal and is undergoing peer review.
Accepted Manuscript (AM): this is the version of a paper that has undergone peer review, recommended amendments have been implemented and the manuscript has been accepted for publication by a journal, but has not yet been copy edited or type set. This is
Version of Record (VoR): this is the final or definitive version of a paper that is allocated a Digital Object Identifier(DOI), all metadata is provided, and it is published in a journal, for example on degruyter.com. This version has been through the pr

How to share your Authors Original Manuscript, Submitted Manuscript Under Review or Preprint:

Share this version of the article as much as you like. We would recommend sharing this with your networks via social media channels, your personal website or blog, on a scholarly collaboration network>, or on a non-commercial <preprint server> (arXiv, bioRxiv, SSRN, etc.).

Posting your article to a preprint server before you submit to a journal, is common in many subjects and this would not be considered as a duplicate publication. It will not impact the review of your article for potential publication in any De Gruyter journal.

If you do share your Authors Original Manuscript or Submitted Manuscript Under Review online, we recommend that after it has been published in a journal you link to the final version on DeGruyter.com to connect versions of your article.

You can use the following phrase:

“This is an [ Original Manuscript] of an article published by De Gruyter in [JOURNAL TITLE] on [date of publication], available at http://wwww.degruyter.com/ [Article DOI]”

How to share your Authors Original Manuscript, Submitted Manuscript Under Review or Preprint:

You can use the following phrase:

“This is an [ Original Manuscript] of an article published by De Gruyter in [JOURNAL TITLE] on [date of publication], available at http://wwww.degruyter.com/ [Article DOI]”

How to share your Authors Original Manuscript, Submitted Manuscript Under Review or Preprint:

You can use the following phrase:

“This is an [ Original Manuscript] of an article published by De Gruyter in [JOURNAL TITLE] on [date of publication], available at http://wwww.degruyter.com/ [Article DOI]”

How to share your Accepted Manuscript

For De Gruyter authors, you can share your Accepted Manuscript at any time to personal websites, blogs, social media channels or post the AM as a closed deposit to institutional repositories.

There may be embargo periods relating to the posting of Accepted Manuscripts as open deposits to institutional or subject repositories, or to scholarly collaboration networks (SCNs).

De Gruyter journals have the following embargo periods after online publication:

Social Sciences and Humanities: 12 months
Science, Technology, Engineering and Mathematics: 12 months
Medicine: 6 months

Information about individual journals’ embargo periods can be found on their Instructions for Authors pages.

If you do share your Accepted Manuscript online, we recommend that after it has been published in a journal, we recommend that you link to the final version on degruyter.com to connect versions of your article and collect relevant article metrics.

You can use the following phrase:

“This is an [Accepted Manuscript] of an article published by De Gruyter in [JOURNAL TITLE] on [date of publication], available at http://wwww.degruyter.com/ [Article DOI]”.

When sharing your AM, it is a good idea to make clear the type of licence you are applying to the article.This allows others to understand what they can do with your article. We suggest either the Creative Commons Attribution-Non-Commercial (CC BY-NC) licence, or the Creative Commons Attribution-Non-Commercial-Non-Derivative.

Learn more about sharing your work and licences.

How to share your Version of Record

If you are publishing your article as gold open access, you can share your article’s Version of Record (VoR) anywhere.

If you are not publishing your article as gold open access, you can share your 50 free eprints of the VoR.

In the My Publications section of your account on Degruyter.com you can access the pdf of the Version of Record . From here you can print copies to be used at conferences, meetings, and in teaching. You can also share this within research groups.

Authors Original Manuscript (AOM): this is the version of a paper before it has been submitted to a journal for peer review and is sometimes called a preprint.

Preprint: an academic journal article in draft form, prior to peer review, also known as the Authors Original Manuscript.

Submitted Manuscript Under Review (SMUR): the version of a paper that has been submitted to a journal and is undergoing peer review.

Accepted Manuscript (AM): this is the version of a paper that has undergone peer review, recommended amendments have been implemented and the manuscript has been accepted for publication by a journal, but has not yet been copy edited or type set. This is

Version of Record (VoR): this is the final or definitive version of a paper that is allocated a Digital Object Identifier(DOI), all metadata is provided, and it is published in a journal, for example on degruyter.com. This version has been through the pr

Self-archiving or sharing your article in a repository

Authors are often required by funders, institutions, or other organisations to make research articles funded by them to be made freely available online, or Open Access. Publishing your article as Gold Open Access will maximise its openness, discoverability and re-usability; learn more information on Open Access options at De Gruyter.

If you are not publishing your article with gold open access, you can follow the Green Open Access route, also known as “self-archiving”. In this case you post an earlier version of your manuscript in a repository or share it online. Learn more about your options for self-archiving in our reposition policy.

For more information about De Gruyter’s general policy for self-archiving please read our repository policy for journal publications.

Third-party material

Before you post any version of your article online, as the author you need to make sure that you have the correct permissions to include any third-party material.

When you post an article under a Creative Commons licence, the permission should allow the third-party material to either:

be included under the Creative Commons licence or
be clearly indicated as being protected by third-party copyright, with a clear statement that this content may not be reused without further permissions clearance from the identified third-party rights holder.

If you would like to re-use content from a De Gruyter journal, please do so through our partner, the Copyright Clearance Center.

Funder Mandates

Most institutions and funders have policies regarding how the research resulting from funded projects should be published and shared. You should check the requirements of your institution or funder to ensure that you are publishing your research according to these principles.

Authors can choose to publish as gold open access in order to comply with funder mandates that require them to publish immediate open access (e.g., those funders supporting Plan S principles). If your funder states you need to share your article after publication you can follow De Gruyter’s green open access, or “self-archiving policy”, which facilitates sharing of different versions of your article.

De Gruyter have deposit agreements with PubMed Central and Europe PubMed Central for articles from certain funders, including the National Institute for Health (NIH) and automatically deposit articles to meet their requirements.

For German authors we work with DeepGreen to facilitate the deposition of articles into institutional repositories in line with our embargo periods.

How to share different versions of your manuscript

*I have the...*	Authors Original Manuscript (AOM) or Submitted version under review (SMUR) or Preprint	Accepted manuscript (AM)	Subscription Version of record (VoR) or Publisher PDF	Gold Open Access Version of Record
*I want to share …*
*Online…*
*on my personal website*	Yes share at any time.	Yes share at any time.	You cannot share the VoR. You can include the metadata of your work, and the DOI to link to the version of record.
*on a preprint service*	Yes share at any time.	Yes share at any time if closed. If open needs to be after the embargo period.	You cannot share the VoR. You can include the metadata of your work, and the DOI to link to the version of record.
*in my institutional or company repository*	Yes share at any time.	Yes share at any time if closed. If open needs to be after embargo.	You cannot share the VoR. You can include the metadata of your work, and the DOI to link to the version of record.
*A not for profit repository*	Yes share at any time.	Deposit subject to embargo listed on copyright transfer agreement.	You cannot share the VoR. You can include the metadata of your work, and the DOI to link to the version of record.
*On a Scholarly Collaboration Network that has signed the STM sharing principles*	Yes share at any time.	Yes share at any time.	You cannot share the VoR. You can include the metadata of your work, and the DOI to link to the version of record..
On a Scholarly Collaboration Network that has not signed the STM sharing principles	Please contact De Gruyter.	Please contact De Gruyter.	You cannot share the VoR. You can include the metadata of your work, and DOI to link to the version of record.
*Post my article on social media*	Yes share at any time.	Yes share at any time.	You cannot share the VoR. You can include the metadata of your work, and the DOI to link to the version of record.
*In education…*
*for teaching and classroom purposes*	Yes. Share print copies at any time. Electronic use permitted within your faculty or for research colleagues only.	Yes. Share print copies at any time. Electronic use permitted within your faculty or for research colleagues only.	Yes. Share print copies at any time. Electronic use permitted within your faculty or for research colleagues only.	Share at any time in accordance with its Creative Commons licence
*Include in my dissertation or thesis*	You can include any version in print at any time. Electronically if the thesis or dissertation is not openly available on the internet. If open use the AOM/SMUR or AM.	You can include any version in print at any time. Electronically if the thesis or dissertation is not openly available on the internet. If open use the AOM/SMUR or AM.	You can include any version in print at any time. Electronically if the thesis or dissertation is not openly available on the internet. If open use the AOM/SMUR or AM.
*At a conference*	You can share print copies or in the form of a presentation or poster .	You can share print copies or in the form of a presentation or poster .	Yes, share VoR as print copies.
*In research…*
*Reuse figures or extracts in other works authored by me*	Yes, share with full attribution.	Yes, share with full attribution.	Yes, share with full attribution.
*Republish the entirety of my work in any future works*	You may republish your work in a book, where your name appears on the front cover as editor or author with some restrictions. Please contact Rights at De Gruyter.	You may republish your work in a book, where your name appears on the front cover as editor or author with some restrictions. Please contact Rights at De Gruyter.	You may republish your work in a book, where your name appears on the front cover as editor or author with some restrictions. Please contact Rights at De Gruyter.
*In an email to colleagues*	Yes, share at any time for personal use.	Yes, share at any time for personal use.	Yes, share at any time for personal use.
*In a grant or funding application*	Yes, share at any time.	Yes, share at any time.	Yes, share at any time.

Definitions

Gold Open Access
Green Open Access
Preprint Servers or Preprint Repositories
Scholarly Collaboration Networks (SCNs)
Repository - Institutional or Department
Repository - Subject or Non-Commercial Repository
Deposit - Closed Deposit
Deposit - Open Deposit
Digital Object Identifier (DOI)

Gold open access means publishing the version of record, or the final version of your article in a journal, at which point it is available for anyone to read and to re-use under certain conditions. For most of our fully open access journals, we apply an Article Processing Charge (APC) to cover the publication costs. The level of the APC depends on the journal and can be checked on our Article Processing Charges page. All our open access articles are published under Creative Commons licences to facilitate re-use while allowing authors to retain copyright. To find out more about our Open Access options for authors visit our Open Access Hub.

Green open access, also known as “self-archiving”, is when you post a version of your manuscript in a repository or online. Green open access enables you to share your article and comply with most funder mandates, without having to pay an open access article processing charge (APC). If you publish in a De Gruyter journal you can take advantage of the green open access route. This means you can deposit the original version of your article in an institutional or subject repository, as well as posting it on your personal website, your blog, sharing networks, or social media.. Depending on the version you are sharing, an embargo period may apply before you can do this – find out more the embargo periods for our journals.

Online archives, or repositories, which contain works or data associated with various scholarly papers that have not yet been peer reviewed or accepted by an academic journal. Well known preprint servers include arXiv, bioRxiv and SocArXiv.

SCNs or commercial repositories, are online platforms that host content and provide researchers with ways to share articles and collaborate across institutions and geographies among researchers. We recommend using SCNs that have signed up to the STM Association's article sharing principles . A full list of signatories can be found at www.howcanishareit.com. Some examples of SCNs include: Academia.edu, ResearchGate, Mendeley and SSRN.

An online digital archive of content collated for archiving, preserving and dissemination of work from members of a particular institution. These are usually hosted by an institution, company or library.

An online digital archive of content collated for archiving, preserving and dissemination, usually hosted by an organisation. Examples of subject or non-commercial repositories include: Social Science Open Access Repository, or PubMedCentral.

When the accepted manuscript (AM) is made available through an institutional repository to the members of that institutional network. An AM can be posted as a closed deposit at any time after acceptance. An AM can be made an open deposit after the relevant embargo period

An Accepted Manuscript is made available through an institutional or subject repository, and it is freely available for anyone to access. Most journals have an embargo period before an AM can be made available in this way.

A unique, persistent identifying URL link applied to each article or chapter, which provides direct and permanent access to it. Your article will be assigned a DOI on acceptance by De Gruyter. You can find the DOI for your article or data in the acceptance email you will receive from us or in the My Publications section of your account on degruyter.com.

Gold Open Access

Green Open Access

Preprint Servers or Preprint Repositories

Scholarly Collaboration Networks (SCNs)

Repository - Institutional or Department

Repository - Subject or Non-Commercial Repository

Deposit - Closed Deposit

Deposit - Open Deposit

Digital Object Identifier (DOI)